OFFICE OF PURCHASING

6901 Charles Street, Building E
Towson, MD 21204
443-809-4334
fax: 410-887-7831

Routine Purchases

•  Purchases less than $15,000
   Prices are obtained from written quotes provided by the  vendor. Purchasing  reserves the right to obtain price quotations based upon the functional value or the life cycle of the product. If there is no current approved contract for an item, and the item is not available on the online catalog system, and is greater than $1,000 and therefore unable to use their procurement card or a check request, the vendor must provide BCPS with the following:
  

• A written quotation for purchases of $15,000 or less.
•  The Office of Purchasing prefers that these written requests for quotation should be returned via electronic e-mail from the vendor, to the requesting school or office. Quotes may also be sent via facsimile, postal mail, or in person.
• A copy of the written quotations must be submitted with the requisition order document by the requesting school or office.
• Written request for quotation must include the elements listed below;    

Vendor’s name, item description (including manufacturer part number), item price, contract terms and conditions, contact name, e-mail, remittance address, ordering address, Federal ID number, signature, telephone number and should include a date.

• Purchases Between $15,000 - $50,000 - Purchasing evaluates all requisitions and may determine the need for bids based on the value, function or life-cycle of the product. Purchasing has the option to issue informal bids or obtain written price quotations. This decision is based upon the value of the purchase, its function, potential term of the contract, and the need to ensure vendor performance. If there is no current approved contract for an item, and the item is not available on the online catalog system, BCPS will obtain from eligible vendors the following;
• At least two quotations from two different vendors by the requesting BCPS school or office. These written requests for quotation may be returned via electronic e-mail, facsimile, postal mail, or in person.
• A copy of the two written quotations must be submitted with the requisition order document by the requesting school or office. The Office of Purchasing reserves the right to obtain as many quotes as necessary to ensure competitive pricing.
• Written request for quotation must include the elements listed below: